Employment Overview
The Brave New Workshop Theatre, the oldest satirical comedy theatre in the US, is seeking a logistics coordinator for our Creative Outreach division. This is an outstanding opportunity in our very fast-growing and entrepreneurial part of our business. You will be helping develop, execute and grow our offerings to Fortune 500 companies by assisting with logistics supporting the sales and service delivery processes and ad-hoc projects.
Skills Needed:
- Computer/Technology: Outstanding computer skills required. Microsoft Office (including Word, PowerPoint and Excel), comfortable working with databases, and overall comfort with technology. Strong web research skills and ability to embrace and dig deep into web-hosted applications, etc. Cannot stress enough: You must be extremely computer and web literate. If you have experience with Salesforce.com, that’s a huge plus.
- Flexibility: Must be flexible and able to adapt to changing priorities, tools, and situations without stressing out. Go with the flow, take it in stride. Able to work odd hours (nights, weekend) and change your schedule without much notice. The flexibility goes two ways—when you need time off, we are more than willing to accommodate. But it must be a give-give flexibility situation.
- Obsessed with Detail: You must be absolutely possessed to dot every “I” and cross every “t.” If you are an anal retentive organizer, we will love you. Must be able to multi-task and create order out of chaos.
- Excellent writing and proofreading skills: please submit business correspondence writing sample with your application.
- Strong sense of personal accountability for your work, and a stand-up attitude to admit when you have goofed up.
- Ability to communicate clearly and directly: our team is largely virtual, so communication has to be aggressively intentional.
- Self-confidence and ability to interact gracefully with very senior-level executives of Fortune 500 companies.
- College degree required and 2+ years of work experience. Corporate experience strongly preferred.
- Sense of humor: this is not a “politically correct” work environment.
- 2 year commitment to this position (growth opportunities will definitely be available for talented people after initial commitment!).
Duties:
- Maintaining client and contact database - data entry, record maintenance, all via email and salesforce.com;
- Proofing, editing and writing client correspondence;
- Assisting with proofing and editing proposals;
- Web research;
- Organize and track many, many, MANY details related to the sales and service delivery processes;
- Be available and willing to respond at ALL hours as needed for requests and needs. This is not a standard-workhours-only type of job. In reality, this is probably not a 40-hours-a-week job either, but the time you spend at work will be fast and fun!
The position is very roughly 60% sales assistant, 30% administrative manager, and 10% project manager. All duties are subject to change, and flexibility and a will-do attitude are must-haves.
Benefits include:
- Exposure to some of the best and brightest leaders in American business. You will be exposed to some very high level people and some very cool ideas!
- Very relaxed environment and highly supportive co-workers (our turnover rate is incredibly low! People stay here for years and years.)
- Very generous “take what you need” vacation policy.
- Highly creative work environment and fun, fun co-workers and atmosphere.
- Small, rapidly growing company with incredible growth opportunities, both for the company and for you individually (after initial 2 year commitment to this position.)
- Excellent medical and dental benefits;
- Company commitment to global net positive impact; we believe in the power of what we do and strive to manage our business in a sustainable and respectful way.
Come join our rapidly growing idea factory! Start ASAP and we hope you’ll stay for a very long time to share our Innovation at the Speed of Laughter.
SPECIFIC JOB HIGHLIGHTS
Calendar Hawk and Salesforce.com Wizard:
Schedule meetings and conference calls (must be very attentive to nuances); enter all pertinent information into our online database system; clean up our online database system and remove contact and account duplicates; oversee company calendar and “catch” any potential double booking.
Sales Assistant:
Highly detailed attention to overseeing all steps of client contracting, invoicing, and event fulfillment using our online contact management system. You will be copied on tons of correspondence and will be responsible for keeping track of all details and owning the logistics part of the process. You will collaborate closely with our VP of business development and the company’s owner and flagship speaker/trainer. Specific duties include but not limited to:
* taking notes on client conference calls, scheduling talent, briefing talent on the particularities of the event, shipping books to clients, creating contracts and invoices, creating showsheets, booking travel, tracking and invoicing travel reimbursements, confirming AV set up with the event venues, collaborating with internal theater operations manager on events taking place in the theater, sending follow up surveys to clients, and corresponding about logistics with client contacts.
Editor:
Act as an on demand editor for the Creative Outreach team. Assist with proofing and formatting sales documents, presentations and business correspondence.
Send RESUME, COVER LETTER, and BUSINESS CORRESPONDENCE WRITING SAMPLE to: elena@bravenewworkshop.com
For more information on the part of the company you would be working for, mosey through the rest of this website (Creative Outreach).